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Inspection Reports User's Manual
& Frequently Asked Questions

How to Use This Manual

Many of the most common software questions apply to more than one program. Likewise, many of the features of our inspection reports, business, and training software are available in more than one more than one program. The online user's manual is categorized by topics rather than by individual programs. Screen shots and descriptions may not exactly match what you see on your PC because of differences in appearance of the programs on PCs with different configurations. If you are not able to find the information you need, you may call technical support at 407-401-9298 (US), 213-291-1717 (US), or 416-628-1390 (Canada).

Return to the Technical Support home page

Keywords

Activate Report
Activate Demo
 

Question

How can I activate XL Pro, HomeTrex, etc. after it has already been installed (such as in demo mode)?

Answer

Applies to: All Inspection Report software

Click on the XL Pro (or HomeTrex, etc.) Drop-Down menu. Select "Activate XL Pro" (or HomeTrex, etc.).

 

Keywords

Application not found

Return to Top of the Page

Question

When I load the Inspection Report I get a message saying that the application was not found. Why? What should I do?

Answer

Applies to: All Inspection Report software

When you get the error or dialog box asking telling you that the application was not found, it is most likely that either your Windows file associations are not set correctly or the program required to run the program is not installed on the PC. It is very common for programs to hi-jack file associations during installation. Our reports do not change the Windows file associations. Most of our reports use a Microsoft Excel interface. You will either need to reset the Windows file associations or reinstall the program that is needed. If you are using a report that requires Microsoft Excel, follow the directions below. The procedures are the same for reports operating other platforms (for example OpenOffice.org) but you will need to substitute Microsoft Excel to the appropriate program in the steps below.

You can reset the file associations so that Windows always recognizes an .XLS file by following these steps:
1. Open Windows Explorer
2. Find any file with the extension .XLS and single click on it with your left mouse button.
3. Single click on the file name with the right mouse button.
4. Select "Open with"
5. You will be presented with a list of programs. Microsoft Excel may be listed as a recommended program. At the bottom of the list there is an option to "Choose program". Select "Choose program".
6.a. Microsoft Excel should be listed as a recommended program. Select Microsoft Excel. If Microsoft Excel is not one of the options, select "Choose Program" and locate Microsoft Excel in the list of available programs and select it by single clicking with the left mouse button.
6.b. If Microsoft Excel is not installed on the PC, you will need to install it.
6.c. Click on the box that says "always use the selected program to open this type of file".
7. Click on the "OK" button.

Your Windows file association .XLS files is now properly set.

Also see: File Associations

 

 

 

 

Keywords

Carriage Return

Line Feed

Question

How can I put a carriage return (put text on a separate line) within a field?

Answer

Applies to: All MS Office based Inspection Report software

You can create a carriage return by holding down the ALT key and pressing the ENTER key while holding down the ALT key.

Keywords

Category Assignment

Question

How can I assign a Category from the Comments and Descriptors Library to a field in the report?

Answer

Applies to: All Inspection Report software

HomeTrex, XL Pro Titanium Edition, Heritage, and XL Pro Platinum Edition users, use the Category Assignment Tool (click here). Users of all other XL Pro Editions can assign categories from the Library by using Data/Validation.

Data Validation
Click on the images for larger views

 

 

 


Videos

 

Keywords

Check boxes,
Nothing happens

Return to Top of the Page

Question

When I double click on a Check box, the check mark does not appear. Why?

Answer

Applies to: All MS Office based Inspection Report software

You will need to enable macros when you load the report. If you do not get a prompt to enable macros, your macro security level is set too high. Set your macro security to medium or low. Our reports are written in the Visual Basic for Applications (VBA) programming language. When you enable macros, you are allowing VBA to run.

Click on the picture for a larger view

 

 

 

 

Keywords

Check boxes,

Strange characters,

Letters instead of checkmarks or X's

Return to Top of the Page

 

Question

When I click on a check box strange characters appear? Or, When I click on a check box letters of the alphabet appear instead of check marks or X's. Why?

Answer

Applies to: All MS Office based Inspection Report software

Inserting check marks and X's by double clicking the left mouse button or clicking the right mouse button requires the use of the standard Windows fonts Marlett and Wingdings. If the Marlett and Wingdings fonts are not installed, you will need to reinstall them. Consult your Windows documentation for instructions on installing the fonts.

Keywords

Colored Phrases

Colored Words

Question
(Applies to MasterCheckList Pro)

How can I have key words or phrases appear in Red, Green, or Blue in a drop-down comment field?

Answer

Applies to: HomeTrex, TexTrex Pro, XL Pro Titanium Edition, Heritage

There are three special categories in the Comments Library. One is for RED, one is for GREEN, and one is for BLUE words and phrases. These are key words and phrases that also are in the Topic Categories and that you always want to be in one of the three colors whenever the words are entered into any comment field.

For example, you may want the word "Danger" or the phrase "Unsafe to Operate" to always appear in bold red letters. All you need to do is to put those words and phrases in the Red Words category.

Keywords

Column Headers

Modify, Remove

Question

Can I delete or change the column Header icons? Can I change the Text?

Answer

Applies to: All XL Pro Family Inspection Report software (except XL Pro V)

Yes, you can delete or change the column Header icons and you can change the text.

The icons are individual graphics that you can delete or replace with graphics of your own. Delete an icon by selecting it with the mouse then pressing the "delete" key on your keyboard. Refer to the screen shots at the right.

Insert a new icon using the "Insert Photo" button from the XL Pro Command Bar or from the XL Pro drop-down menu. All standard photo and graphics formats are handled by all XL Pro editions.

 

The appearance of your XL Pro Command Bar may differ from the screen shots. The screen shots were taken from XL Pro Express. The Command Bar icons for identical functions are identical for all XL Pro editions but not all editions have text descriptions on the Command bar.

Change the Column Header text or the Column Header Legend simply by typing over the existing text.

 

 

 

Keywords

Comments and Descriptors Library

Question

How can I edit the comments and Descriptors Library

Answer

Applies to: HomeTrex, TexTrex Pro, XL Pro Titanium Edition, Heritage, XL Pro Platinum Edition

you can edit the Library by selecting the Category Assignment Tool™. In reports that do not have the CAT, select the "Comments" page tab and edit the comments and field descriptors directly in the Comments and Descriptors Library categories.

The new and edited comments will automatically appear in all fields with drop-down boxes.

 

 

 

The Category Assignment Tool


Click on the image for a larger view.

 

 

 

The Comments page tab

Keywords

Compile Error in Hidden Module

Question

When I attempt to run XL Pro I get an error message that refers to a "Compile Error". What is the cause and how can the error be corrected?

 

 

 

 

Answer

Applies to: All Inspection Report software

Compile errors are caused by either by attempting to run XL Pro in a version of MS Office that is not supported, the installation of MS Office has been corrupted, or the installation of MS Office is incomplete.

Check to make sure that you have the required versions of MS Windows and MS Office installed on your PC. If you have the correct version of Office, reinstall Office using your original installation disks.

MS Office 2003 requires MS Office 2003 Service Pack 3. Download SP3 here:
http://www.microsoft.com/downloads/thankyou.aspx?familyId=e25b7049-3e13-433b-b9d2-5e3c1132f206&displayLang=en

MS Office 2007 requires MS Office 2007 Service Pack 2. Download SP2 here:
http://www.microsoft.com/downloads/thankyou.aspx?familyId=b444bf18-79ea-46c6-8a81-9db49b4ab6e5&displayLang=en

All XL Pro series reports reports require:
MS Windows XP, Vista or 7
MS Office 2003 or newer

 

Keywords

Differences among reports

Return to Top of the Page

Question

What are the differences among the reports you sell?

 

 

Answer

We have an Inspection Report Comparison Chart that outlines the major features of our more popular report systems. If you have questions that are not answered by the Inspection Report Comparison Chart, please contact us.

 

 

 

Keywords

E-mailing reports

Return to Top of the Page

Question

How can I e-mail a report?

 

 

 

Answer

Before you can e-mail a report You must create a PDF version of the report. It will be small and cannot easily be altered. You should not e-mail the Excel file to the client. It is not a spreadsheet file. It is a program. As such, it needs to reside in its installation directory. Protecting it and e-mailing it may render it unusable (depending on which report system you are using). the recipient may be able to open the file but the contents may not be correct. In most cases they will get a box that pops up and tells them that the program will not run and they will be presented with a list of possible reasons.

You can use the PDF print driver (PDF Creator) that came on your Report CD or you can use another one if you already have one. The one that is on your CD may not be the current version. It is a third party open source program. You can download the latest version of PDF Creator from our Free Stuff section. If you also have a PDF editor, you can enhance security of the PDF by password protecting it and by adding a digital signature. Most people do not have a PDF editor and PDF's are not easy to alter so it is generally secure enough to suite most users without enhancing security.

 

 

 

Keywords

Icons

Symbols

Return to Top of the Page

Question

How do I insert icons and symbols into the report?

 

 

Answer

Inserting icons and symbols is a feature of XL Pro Platinum Edition, Version 6 builds 19.74 and higher. If you do not have build 19.75 or higher, you will need to download the latest version of XL Pro Platinum Edition. Icons and symbols can be inserted by clicking on the "S" on the XL Pro Command Bar.

The Symbols and Icons Library pages can be turned on and off at any time. The pages have a transparency mode which allows you to have the Library pages visible on the screen at all times while you are working on the report. Transparency Mode allows you to see the report through the Library Pages.

The Symbols and Icons library has 52 common symbols and icons that can be inserted almost anywhere in XL Pro. Symbols can be used in stead of check marks or X's in check boxes. They can also be placed directly on a photo to highlight a defect, a deficiency, or an attribute or they can be used simply to draw the readers attention to an item depicted in the photo.

The use of symbols and icons in the report can make the report much easier for the reader to read and understand.

Click on the pictures for a larger view in a new browser window

 

 

 

 

 

Keywords

Insert Photos

Return to Top of the Page

Question

When I select Insert Photo from the Command Bar click on a click on a Insert Photo button, nothing happens. Why?

 

Answer

You will need to enable macros when you load the report. If you do not get a prompt to enable macros, your macro security level is set too high. Set your macro security to medium or low. The XL Pro Series reports are written in VBA. When you enable macros, you are allowing VBA to run.

Insert a photo by clicking on the Insert Photo Command Button on the XL Pro Command Bar. Photos can be inserted almost anywhere in an XL Pro report. They can even be inserted over, or in, text boxes or overlapped onto other photos. An example of where you might want to insert a photo overlapped onto another photo would be where you want to show a small area of greater detail against the background of the wider area of interest.

 

 

 

Keywords

Install Report software

Return to Top of the Page

 

Question

How do I install my Inspection Report software?

Answer

Installing from a CD:

Insert the CD. It will load a menu. Follow the menu prompts to select the program you want to install. Some CD's have more than one program so be sure to install the one that you purchased. Follow the prompts. In most cases you will want to accept the default values.

Be sure to install the program you purchased. You will only be able to run the other programs in Demo Mode unless you have a valid activation code.

Installing from a download:

Browse to the installation file. If you saved it to your desktop, you can run the installation from the desktop. If you downloaded to a location other than your desktop, use Windows Explorer (File Manager in windows 98). Double click on the installation file to start the installation. Follow the prompts. In most cases you will want to accept the default values.

Be sure to install the program you purchased. You will only be able to run the other programs in Demo Mode unless you have a valid activation code.

 

 

 

Keywords

Legacy III PDF

 

 

Question

How do I use Legacy 3 PDF?

 

Answer

Legacy III comes in two versions. One is a standard PDF and the other is a PDF with Reader Usage Rights (RUR).

PDF RUR is a level of PDF technology that provides features not available in standard PDFs. RUR, or Reader Usage Rights, allows the user to save the completed report to a PDF file. Other PDF Home Inspection Reports do not allow you to save the completed report as a PDF file. They require you to print the report on paper. With other PDF reports, you cannot distribute the report as a PDF file unless you have the full version of Adobe Acrobat.

A PDF with Reader Usage Rights gives you the ability to save your report electronically as a PDF that you can e-mail or write to a CD. The PDF should be flattened or sent to a PDF print driver before distributing it electronically. You will be able to make future edits to your unflattened version but others will not be able t edit the flattened version. Of course, you can also print as many copies as you want, any time you want.

Reports created with the Legacy 3 Standard PDF version can be sent to PDF print driver to make the report ready for distribution. Sending the report to a PDF print driver saves the form data in the PDF and flattens it but you cannot edit it later.

 

 

Keywords

License

End User License Agreement

EULA

Return to Top of the Page

 

Question

We have more than one inspector in our company. Can we all use the same copy of the report software.

Answer

The license agreement that came with your software describes what is acceptable and what is not. Most of our software allows installation on at east two PC's, one stationary and one portable. Additional licenses can be purchased at a discount.

 

 

 

 

Keywords

Loads slowly

Takes a long time to start

Freezes on start-up

Locks up when starting

Question

The report takes a long time to start. Why? Is there anything that can be done to improve it?

 

Answer

Most reports require 1GB of available memory. You can see how much memory you have available by going to "All programs/Accessories/System Tools/System Information" from the Start menu. The line "Available Physical Memory" tells you how much memory you have available to applications. The line "Total physical memory" tell you how much memory you have installed.

If you have more than 2GB of memory installed but XL Pro loads slowly, we recommend running Windows Defender to temporarily disable applications running in the background (there may be more than you think!). Many new PC's from major manufacturers (such as Dell, HP, Gateway, and Compaq) ship with many applications installed to run in the background without your knowledge. Windows Defender will help you identify and, optionally, disable those programs. Windows Defender is available free from the Microsoft web site. If you need assistance or have questions, call us at 213-291-1717 or 407-401-9298 (US),  or 416-628-1390 (Canada).

 

 

 

Keywords

Macro Security

Return to Top of the Page

Question

When I load the Inspection Report I get a message asking whether I want to enable or disable macros. What should I do?

 

Answer

You will need to enable macros. All XL Pro Series reports are written in VBA. When you enable macros, you are allowing VBA to run.

 

Click on the picture for a larger view

Excel 2003
1. Open any Excel Workbook. Go to Tools>Macros>Security - Security Level (set to Medium). On the Trusted Publishers tab check Trust access to
Visual Basic Project.
2. Click OK

Excel 2007
1. Open any Excel Workbook. Click the Trust Center tab, and then click Trust Center Settings.
2. Click the Macro Settings tab, click to select the Trust access to the VBA project object model check box, and then click OK.
3. Click OK
 

Keywords

Microsoft Office 2002 and earlier

Question

When I attempt to run XL Pro I get an error message that refers to a "Compile Error". What is the cause and how can the error be corrected?

Answer

Compile errors are caused by either by attempting to run XL Pro in a version of MS Office that is not supported, the installation of MS Office has been corrupted, or the installation of MS Office is incomplete.

Check to make sure that you have the required versions of MS Windows and MS Office installed on your PC. If you have the correct version of Office, reinstall Office using your original installation disks.

 

 

Keywords

Microsoft Office 2003

Question

Do I need to have Office 2003 to run XL Pro?

Answer

All editions of with version numbers 6.0 or higher require Office 2003 or newer. All editions of with version numbers 11.0 require Office 2007 or newer.

Keywords

Microsoft Office 2007

Question

What are the recommended Office Excel 2007 security settings for XL Pro and HomeTrex?

 

Answer

Watch the video to learn how to adjust the Office Excel 2007 security settings.

Security settings video

The video was recorded using HOMETREX version 9.0 but the settings apply to all applications running under Office 2007.

 

Keywords

Microsoft Office 2007

VBA, Macros

Question

When I attempt to run XL Pro in Office 2007, even though I have attempted to enable Macros, it will not run. Why?

Answer

There is a patch that may need to be installed in Office 2007 in order to be able to run Macros. Click on this link to install the patch (bug fix).

Notes:
MS Internet Explorer - click on the link, select "Run" and confirm
Firefox and Netscape - click on the link, save the file to your Desktop, click on the file on your Desktop

Also

MS Office 2007 requires MS Office 2007 Service Pack 2. Download SP2 here:
http://www.microsoft.com/downloads/thankyou.aspx?familyId=b444bf18-79ea-46c6-8a81-9db49b4ab6e5&displayLang=en

Keywords

Microsoft Windows/ Office 2007 file associations

Question

When I attempt to run XL Pro or other Office applications, I am prompted for a password or I get a message saying that there is no application associated with the file type.

Answer

You do not need a password to open any of our reports. When you get the error or dialog box asking for a password, it is most likely that either you are attempting to open the report with the wrong application or another program has set the Windows file associations to associate .XLS or .XLSB files with an application other than Microsoft Excel. It is very common for programs to hi-jack file associations during installation. Our reports do not change the Windows file associations.

You can reset the file associations so that Windows always recognizes an .XLS file by following these steps:
1. Open Windows Explorer
2. Find any file with the extensions .XLS or .XLSB and single click on it with your left mouse button.
3. Single click on the file name with the right mouse button.
4. Select "Open with"
5. You will be presented with a list of programs. Microsoft Excel may be listed as a recommended program. At the bottom of the list there is an option to "Choose program". Select "Choose program".
6.a. Microsoft Excel should be listed as a recommended program. Select Microsoft Excel. If Microsoft Excel is not one of the options, select "Choose Program" and locate Microsoft Excel in the list of available programs and select it by single clicking with the left mouse button.
6.b. If Microsoft Excel is not installed on the PC, you will need to install it.
6.c. Click on the box that says "always use the selected program to open this type of file".
7. Click on the "OK" button.

Your Windows file associates .XLS and .XLSB files with MS Office Excel.

 

Keywords

Microsoft
Office 2007
version, build
Question

How can I find the MS Office version and build number?
Answer

Office 2007 Refer to this Microsoft Knowledgebase article:
http://support.microsoft.com/kb/928116

Office 2003 Refer to this Microsoft Knowledgebase article:
http://support.microsoft.com/kb/821549/en-us

Keywords Question  
Keywords

OpenOffice.org

Return to Top of the Page

Question

What is Open Office (also known as OpenOffice.org, OOo)?

Answer

OpenOffice.org is an office suite similar to Microsoft Office. OpenOffice.org is NOT fully compatible with MS Office. It is an alternative to MS Office for someone on a very tight budget but is not recommended for serious business use. Some of our early Legacy Series reports were available in an OpenOffice.org version. Open Office does NOT support Visual Basic for Applications (VBA). Most of our reports are written in VBA so they will not run under OpenOffice.org. If you have Microsoft Office, we do not recommend that you install OpenOffice.org because it can cause conflicts.

 

Keywords

Open Office

File Associations

Return to Top of the Page

 

Question

I've installed an older version (before 3.1) of OpenOffice but it has taken over my files?

How come when I double click on a file it now opens in OpenOffice instead of my old word processor ?

 

Keywords

Open Office

File Associations

Return to Top of the Page

 

Question

Why is it that when I double click on a file it now opens in OpenOffice.org instead of my old word processor ?

Answer

Please see the answer of the previous question.

 

Keywords

Password

Return to Top of the Page

Question

When I try to open the report, I get a message asking for a password. What is the password?

Answer

You do not need a password to open any of our reports. When you get the error or dialog box asking for a password, it is most likely that either you are attempting to open the report with the wrong application or another program has set the Windows file associations to associate .XLS or .XLSB files with an application other than Microsoft Excel. It is very common for programs to hi-jack file associations during installation. Our reports do not change the Windows file associations.

You can reset the file associations so that Windows always recognizes an .XLS file by following these steps:
1. Open Windows Explorer
2. Find any file with the extensions .XLS or .XLSB and single click on it with your left mouse button.
3. Single click on the file name with the right mouse button.
4. Select "Open with"
5. You will be presented with a list of programs. Microsoft Excel may be listed as a recommended program. At the bottom of the list there is an option to "Choose program". Select "Choose program".
6.a. Microsoft Excel should be listed as a recommended program. Select Microsoft Excel. If Microsoft Excel is not one of the options, select "Choose Program" and locate Microsoft Excel in the list of available programs and select it by single clicking with the left mouse button.
6.b. If Microsoft Excel is not installed on the PC, you will need to install it.
6.c. Click on the box that says "always use the selected program to open this type of file".
7. Click on the "OK" button.

 

Keywords

PDF

Return to Top of the Page

Question

How can I create a PDF of the Report?

Answer

Applies to: All Inspection Report software

You can create a PDF of the Report by installing a PDF print driver and printing to the PDF print driver rather than to your physical printer. Our Report CD's all include third party open source and shareware PDF print drivers. The most popular is the open source PDF Creator. We provide the PDF print drivers as a convenience to our customers but we do not provide technical support for the PDF creation software.

In order to combine all the pages into a single PDF file, you will need to select all the pages to be included in the report. Hold down the Control key and use your left mouse button to select the page tabs for the pages you want to include in your report. Go to the Menu at the top of your screen and select "File/Print". Select the PDF print driver as the printer to which to print the file. Your PDF print driver may present you with several options. Follow the instructions for the PDF print driver.

 

 

 

 

Keywords

PDF - XL Pro versions 6 and later

Return to Top of the Page

Question

How can I create a PDF of the Report?

Answer

Use the "Select Pages To Print" command from the command bar and proceed as you would to print to a physical printer. Select the PDF print driver as the printer to which to print the file. Your PDF print driver may present you with several options. Follow the instructions for the PDF print driver.

 

 

 

 

Keywords

PDFCreator

Return to Top of the Page

Question

Where can I get a PDF print driver?

Answer

PDFCreator is a popular PDF print driver available free from BestInspectors.Net. PDFCreator is provided as for the convenience of our customers. It is third party software so we do not provide technical support for PDFCreator.

 

 

 

 

 

Keywords

PDF software creates multiple files

PDF software stops before the report is complete

Return to Top of the Page

 

Question

When I try to create a PDF of a complete report, it creates multiple PDFs instead of one PDF or the PDF software stops before the report is complete.

Why? What can I do to create a single PDF?

 

Answer

What usually causes what you are experiencing is the print resolution being different from one page to another.

Example:
- You have a report that is 20 pages.
- The print resolution is set to 300 dpi for the first 10 pages
- The print resolution is 600 dpi on the 11 page
- The print resolution is set to 300 dpi for the remaining nine pages

Most PDF software will create:
One PDF of pages 1-10 pages
One PDF of the 11th page
One PDF of pages 12-20

The solution is to make sure that the print resolution is the same for all pages.

Keywords

Pocket PC

Palm Pilot

Hand Held

UMPC

Return to Top of the Page

Question

Do your reports work on Pocket PC's, Palm Pilots, or other hand held devices?

Answer

XL Pro supports UMPC's (Ultra Mobile Personal Computers) but we do not support Pocket PC's.

We stopped supporting Pocket PC's and other hand held devices because research indicates that most inspectors who use a hand held or Pocket PC later switch to a larger format after a very short time (usually within six months) because the display screens and are too small to be practical and data entry is very time consuming. We sell quite a lot of software to inspectors who have made big investments in one of the Pocket PC based report systems because they ultimately become frustrated with the small size. The focus of their efforts ends up being with trying to complete the report rather than focusing on the inspection itself and on the client.

UMPC's are a perfect alternative to Pocket PC's for completing inspection reports in the field. UMPC's have a much larger screen (typically 7") than Pocket PC's yet are small enough to hold in your hand. They also run the full versions of Windows (XP, XP Tablet, Vista, Vista Tablet, etc.) unlike Pocket PC's which run scaled down versions of Windows such as Windows CE or Windows Mobile. XL Pro 7 Silver, Gold, and Platinum Editions have been optimized for use with UMPC's.

 

 

 

 

Keywords

Print Legacy Series, XL Basic, XL Std

Return to Top of the Page

Question Answer

In order to combine all the pages into a single printed report, you will need to select all the pages to be included in the report. Hold down the Control key and use your left mouse button to select the page tabs for the pages you want to include in your report. Go to the Menu at the top of your screen and select "File/Print". Select your printer or PDF print driver as the printer to which to print the file.

 

 

 

 

 

 

Keywords

Print - XL Pro

Return to Top of the Page

Question

How do I print reports using XL Pro?

Answer

XL Pro reports have a button on the Main Command Bar that is labeled either "Select Pages To Print" or "Select Pages". Click on the button and follow the prompts.

 

 

 

 

 

Keywords

Protected cell

Return to Top of the Page

Question

When I try to enter information in a field, I get a message that says the field is protected. Why?

Answer

The answer to this question depends on which report you are using and which field you are trying to change. If you are attempting to alter a field that you were previously able to alter, it is likely that your Report file is corrupted and will need to be reinstalled. If you have never been able to modify the contents of the field, it is probably a field that is not intended to be modified in your Report program. The contents of almost every field in the Legacy 5 and 6 Reports, and all the XL Pro Series Reports can be altered. The only fields that cannot be altered on Report pages in any of our reports are the "Company Name" field. The company name must be entered on the registration page.

 

 

 

 

 

Keywords

Protected file

Return to Top of the Page

Question

When I try to open my report I am getting a message that says the report is password protected or it is a protected file. What is the password?

Answer

You do not need a password to open any of our reports. When you get the error or dialog box asking for a password, it is most likely that either you are attempting to open the report with the wrong application or another program has set the Windows file associations to associate .XLS files with an application other than Microsoft Excel. It is very common for programs to hi-jack file associations during installation. Our reports do not change the Windows file associations.

You can reset the file associations so that Windows always recognizes an .XLS file by following these steps:
1. Open Windows Explorer
2. Find any file with the extension .XLS and single click on it with your left mouse button.
3. Single click on the file name with the right mouse button.
4. Select "Open with"
5. You will be presented with a list of programs. Microsoft Excel may be listed as a recommended program. At the bottom of the list there is an option to "Choose program". Select "Choose program".
6.a. Microsoft Excel should be listed as a recommended program. Select Microsoft Excel. If Microsoft Excel is not one of the options, select "Choose Program" and locate Microsoft Excel in the list of available programs and select it by single clicking with the left mouse button.
6.b. If Microsoft Excel is not installed on the PC, you will need to install it.
6.c. Click on the box that says "always use the selected program to open this type of file".
7. Click on the "OK" button.

Your Windows file association .XLS files is now properly set.

 

 

 

 

 

Keywords

Read-only

Read-only error

Return to Top of the Page

Question

When I try to install (or save) my report, I get a "Read-only" error. Why and what should I do?

Answer

Insert your CD. It should automatically start to run. A menu will pop up with several choices. Choose the menu item for the software you are installing. When the Report opens, enter your registration code and your company name in the appropriate boxes. Then save the Report file by selecting "File/Save As" and browsing to location on your PC such as "My Documents" or Desktop". If you do not browse to a location such as "My Documents" or "Desktop", you will not be able to save the file. If you attempt to save to the current location or you selected "File/Save" instead of "File/Save As", you will get an error saying that the file is "Read-only" and cannot be saved. This is because you are attempting to save to the CD. You will not be able to save to the CD.

 

 

Keywords

Registration

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Question

Is it necessary for me to register online in order to use the software?

Answer

No, it is not necessary to register online in order to use the software. However, you must register your software in order to qualify for free technical support and updates. We will not sell your personal information. We use your information to notify you of updates, verify eligibility for updates and technical support, send news related to BestInspectors.Net and to notify you of special offers.

Your registration information must be correct in order to qualify for free technical support and updates. Please read the registration form carefully when completing it. Registrations with incomplete or incorrect information may be automatically removed from the database.

 

 

 

 

 

Keywords

Registration
25 Character Code

25 Character Activation Key

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Question

When I try to install (or use) my report software, or other BestInspectors.Net software, I get a message asking for a 25 character activation key" or "product key". What is it?

Answer

This request is NOT being generated by your BestInspectors.Net software. None of our inspection reports or other software require a 25 character code, 25 character "activation key", or "product key". The most likely reason you are getting the message is that either Microsoft Windows is not properly installed or Microsoft Office is not properly installed. It may be that a trial version of Office was preinstalled on your PC and the trial time has expired or you have a new PC and Microsoft Windows has not yet been activated.

 

 

 

 

Keywords

Sales Record

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Question

What is my "Sales Record" and where can I find it?

Answer

Your Sales Record is a number that is assigned to your purchase. The sales record number is on your packing slip. It is usually somewhere on the right side side of the page and is either a four digit number, a five digit number followed by a decimal point and an additional two or three three digits, or and eight digit number. You will need your record number to get special upgrade pricing when purchasing an upgrade and you may need your sales record number when requesting technical support.

 

 

Keywords

Save, Save-As

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Question

When I try to install (or save) my report, I get a "Read-only" error. Why and what should I do? And, what is the difference between "Save and "Save As"?

Answer

"Save" saves the current file to the default location. If you are installing the report from a CD, the default location is the CD. You cannot write to the CD so you will need to use "Save As". "Save As" allows you to browse to a location on your PC's fixed disk (hard drive) and (optionally) change the name of the file.

Insert your CD. It should automatically start to run. A menu will pop up with several choices. Choose the menu item for the software you are installing. When the Report opens, enter your registration code and your company name i the appropriate boxes. Then save the Report file by selecting "File/Save As" and browsing to location on your PC such as "My Documents" or Desktop". If you do not browse to a location such as "My Documents" or "Desktop", you will not be able to save the file. If you attempt to save to the current location or you selected "File/Save" instead of "File/Save As", you will get an error saying that the file is "Read-only" and cannot be saved. this is because you are attempting to save to the CD. You will not be able to save to the CD.

 

 

 

 

 

Keywords

Symbols

Icons

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Question

How do I insert icons and symbols into the report?

Answer

Inserting icons and symbols is a feature of XL Pro Platinum Edition, Version 6 builds 19.74 and higher. If you do not have build 19.75 or higher, you will need to download the latest version of XL Pro Platinum Edition. Icons and symbols can be inserted by clicking on the "S" on the XL Pro Command Bar.

The Symbols and Icons Library pages can be turned on and off at any time. The pages have a transparency mode which allows you to have the Library pages visible on the screen at all times while you are working on the report. Transparency Mode allows you to see the report through the Library Pages.

The Symbols and Icons library has 52 common symbols and icons that can be inserted almost anywhere in XL Pro. Symbols can be used in stead of check marks or X's in check boxes. They can also be placed directly on a photo to highlight a defect, a deficiency, or an attribute or they can be used simply to draw the readers attention to an item depicted in the photo.

The use of symbols and icons in the report can make the report much easier for the reader to read and understand.

Click on the pictures for a larger view in a new browser window

 

 

 

 

 

 

 

 

Keywords

Technical support

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Question

Does my purchase include e-mail support and telephone support?

Answer

Yes, we provide e-mail support and telephone support for at least six months for all our inspection report systems. Some of our report systems include technical support for longer than six months.

Unfortunately, we are not able to support third party software such as Microsoft windows, Microsoft Office, OpenOffice, or PDF creators. You should contact the publishers of these programs directly.

Our technical support phone numbers are 407-401-9298 in the United States and 416-628-1390 in Canada.

 

 

 

Keywords

Texas, TREC

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Question

Are your reports TREC Compliant?

Answer

All the XL Pro Series reports are 100% TREC compliant. XL Pro 5 and XL Pro Titanium edition have both the standard TREC and an expanded version of the TREC. The Expanded TREC Pages conform to the TREC requirements but are expanded to 15 pages and have ample room for photos in with the text.

 

 

 

Keywords

Text boxes - merge

 

Question

I want to put several sentences together in a larger text box than is available on a page. Can fields be merged to make them larger?

Answer

Yes. Go to the first text field that you want to merge with others. Hold down the "Shift" key and use the "Arrow" keys to highlight the fields that you want to merge. Right click on the highlighted fields and select "format cells". Select the "Alignment" tab. Uncheck the "Shrink to fit" box if it is checked. Place a check mark in the "wrap text" box and place a check mark in the "merge cells" box. If you need additional room, refer to "Text boxes - merge" in this FAQ.
 

Click on the picture for a larger view

 

 

 

 

 

Keywords

Text - shrink to fit

Text wrap

 

 

Question

I want to put longer comments in some of the comments fields but the text does not fit. Can this be done?

Answer

Yes. Go to the text field that you want to reformat. Right click on the field and select "format cells". Select the "Alignment" tab. Uncheck the "Shrink to fit" box if it is checked. Place a check mark in the box labeled wrap text. If you need additional room, refer to "Text boxes - merge" in this FAQ.

Click on the picture for a larger view

 

 

 

Keywords

Updates

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Question

If the reporting system I'm using is updated, can I get a free update?

Answer

Yes, we provide free updates for at least one year from date of purchase for all our inspection report systems. HomeTrex is two years and Platinum Suite is five years. Some of our report systems include free updates for longer than six months. Updates are usually available by download. You can also have a CD mailed to you for a nominal fee.

All inspection report software updates within your major version number are FREE regardless of when you purchased the software. The major version number is the number left of the first point (dot). Example: The major version of 10.1 is 10, and the major version of 9.2 is 9. Updates are always available on the report's home page on our website. We also send notices of updates to registered users. You must register your software online in order to be notified of updates.

 

Keywords

Upgrade

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Question

I want to upgrade to one of your other inspection report systems. Do you have an upgrade policy that give me a discount or do I have to pay full price.

Answer

We have very generous upgrade policies. We will always give you some credit for the software that you already have. The credit will be taken off the price of the upgrade. You will typically be credited 50%-100% depending on how long it has been since your initial purchase and which software you are upgrading from and which you are upgrading to.

 

 

 

 

 

Keywords

User Templates

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Question

What are User Templates and what can I do with them?

Answer

User Templates are undefined pages that you can use to create entirely new report pages. Depending on which report system you are using, you may be able to make copies of the User Templates to create additional pages with the same layout.

 

 

 

 

 

Keywords

XL Pro Video Tutorials

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Question

Do you have video tutorials for XL Pro?

Answer

Yes, click here to go to the video tutorials.

 

 

 

 

Keywords

Viewing video Tutorials

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Question

How can I view the video tutorials?

Answer

The videos are in Windows WMV format which can be viewed live as a streaming video or can be saved to your PC for later viewing. Click on a link to below to view a video live. You will need Windows Media Player version 9.0 or later to view streaming videos.

You should choose videos from the column that most closely matches your internet connection speed. If you use a dial-up internet connection, or the video is choppy, you will need to download the files and view them locally on your PC after they have completed downloading. Right click on a video link and select "save target as" (MSIE) or "save link target as" (Netscape).

 

 

 

 

 

Keywords

XL Pro Command Bar

 

Question

What is the XL Pro Command Bar?

The XL Pro Command Bar is the main control panel for XL Pro's Power custom functions. The XL Pro Command Bar is visible near the top of your screen, above the report pages, at all times.

Click on the picture for a larger view of the complete XL Pro Command Bar

 

 

 

 

Inspection Report Comparison Chart

Register your software online

Software is not refundable or returnable.
Defective media may be exchanged for the same title within 7 days of purchase.

 

Updated: 08 September 2010

 

 

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